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Archive for February, 2015

Many small businesses have huge problems when it comes to managing processes and sharing information. With every worker wearing multiple hats, it’s often difficult to keep track of who’s in charge of what, to say nothing of where all the information on a particular project is stored. So what do people do? They either have a short conversation by the water cooler, or they say, “Shoot me an email with the status update and your newest version of that contract.”

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These approaches will get the job done – and for your average small business struggling to stay on top of a growing workload with limited staff and resources, just getting the job done is an accomplishment in itself. But if you want to get ahead by actively managing your work processes and sharing information efficiently, you’re probably going to need something like SharePoint.

What it is: In a nutshell, it’s the guts behind a good intranet. Think about your ideal company intranet. It would probably include:

  • Information sharing, so that common documents like time-off request forms or expense forms were all in one place;
  • Document management, so that you could all work off the same version of the employee manual instead of the sixteen revisions you have floating around the office;
  • Collaborative capabilities, so that people could discuss individual projects or business issues in an open forum;
  • Client access, so that clients could review contracts or other documents online instead of trading endless emails.

SharePoint gives you all of that in a single package. And it’s highly customizable to fit in with your company’s structure and work processes.

What it does: It centralizes all that information that’s been floating around in email, on hard drives, on various servers, and on paper so that everybody in your organization can find what they need in one place. It helps preserve institutional knowledge so that you’re not left in the lurch if a key employee leaves your organization. It can serve as the go-to bulletin board for company announcements. And it can foster lively discussions and the exchange of ideas.

What it won’t do: Like any collaborative tool, SharePoint thrives on participation and suffers when it’s ignored. In other words, it won’t work if you don’t use it. You have to actively post documents and participate in discussions. People may resist using SharePoint at first, preferring to just email documents or do whatever their old work habits dictate. But the more you can steer people toward it, the more they’ll use it, and the more value they’ll build into it. It’s a virtuous circle.

Sign me up: Not so fast. First you need to decide whether you’re going to go with a server-based, in-house SharePoint solution, or if you’re going to go with a hosted option. Both have their benefits and drawbacks. Talk with CMIT Solutions about which option is best for you – whichever one you choose, we can help you set up and customize SharePoint to fit your business.

CMIT Solutions of Denver has our own SharePoint consultant in Michelle Herring. She works with our Denver office as well as several CMIT Solutions offices across the country.

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Ever try to do your job or grow your business without a computer or network? Not in this century. When it comes to using the technology that fuels your business, let’s be honest. You don’t really want to be the technology expert or care what’s under the hood, do you?

Good, because we do. All of us at CMIT Solutions of Denver live, eat and breathe bits and bytes.

  • If it beeps or blinks, we manage it.
  • If you can’t afford to lose it, we protect it.
  • If your employees are pulling out their hair because technology problems are interfering with their work, we solve your problem (not that we can do anything about the hair).

We defend your network. We protect your data. We partner with only the best companies, and we vet their products and services to assure that we deliver what you need. We use what we sell, too — we don’t recommend anything unless it works how you need it to work for your business.

CMIT Denver knows that you often need more solutions than you realize. So, we craft the infrastructure you need to make your business succeed.

Go forth and thrive — and let us handle the technology. We love it. Now you will too.

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Backup and Disaster Recovery Solutions – CMIT Guardian

Data is the most valuable asset your company owns.

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In a recent Consumer Reports, there was an article warning readers of the potential and unknown dangers of clicking away on a celebrity’s website. This is a valid and very real fear of employers and IT firms such as ours.

McAfee has sourced data of the top five celebrities on whose websites you should be careful which includes Jimmy Kimmel. At least eight years ago we had a client instance where an employee had innocently visited Oprah’s website and clicked on something that subsequently led to a virus attacking the employee’s computer. So, CMIT Denver knows that these are not scare tactics on Consumer Reports’ or McAfee’s behalf.

With the constant barrage of cybersecurity threats and breaches, you’ll want to make sure that your business technology network is protected and that employees are trained on potential security risks should they venture out.

McAfee cites 6 ways to reduce the risk of getting caught on a faux celebrity website:

  • Use Official Websites
  • Use anti-virus software (CMIT recommends business-class A/V that can be centrally managed)
  • Don’t offer up personal information too quickly
  • Downloads are a potential danger so once again make sure you’re on an official site (e.g. pay attention to the domain such as .com versus .net)
  • Do not open attachments in emails. Your gut will often tell you to delete the email right away. Go with your gut.
  • Look at using a safe browser plug-in. McAfee and probably other reputable companies have these available.

Our CMIT promise includes defending your network and protecting your date which yields enhanced team productivity.

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