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Archive for July, 2014

In the June 2014 CMIT Solution newsletter, the lead article was “My Computer Network Doesn’t Need Monitoring And Maintenance, Does It?” I don’t know if you took this probing question and challenge to heart, but all of us at CMIT Denver sincerely hope that you did.

Sometimes our messaging and conversations with our clients and prospects may come across a bit preachy or harsh. However, we take our responsibility of managing, maintaining and monitoring the health and well-being of our clients’ business technology environments quite seriously. In fact, I feel like doing a touchdown (end zone) dance when we bring on a new CMIT Marathon (our proactive and preventative IT program) because that tells me that we conveyed the importance of uptime and productivity and the decision makers “got it.

TouchdownDance

Not only will productivity increase for the respective business, but the stress levels of the owners, decision-makers and employees (as well as ours at CMIT) will plummet. We know that our IT playbook will yield success for our clients and they too can do the Touchdown Dance.

Go to www.SU4P.com to learn more about business productivity.

 

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A peer of mine in my accountability group in the IT industry shared the following article with me about the potentially irreparable danger of not having data security top of mind for your business or organization. Just when you might think that your data’s integrity is all locked down, think again. Unfortunately. CMIT Solutions doesn’t want to exclaim “the sky is falling, the sky is falling.” However, it is important for the livelihood of your business to have plans in place using the expertise of internal and external sources.

http://www.infoworld.com/d/security/prepare-yourself-high-stakes-cyber-ransom-245320

There are no 100% guarantees that nothing or no one can cause damage to your data and consequently your business. Despite this, you and your colleagues can still work to improve what’s in place now for protecting your data.

 

 

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Google SearchHave you ever run into a virtual wall when searching for information on the Internet? With billions of websites online, finding good, relevant information online can sometimes be akin to finding a needle in a haystack.

 

Here’s our top tips that will have you searching like a pro in no time.

 

Search for an exact word or phrase.   Use quotes to search for an exact word or phrase.
“imagine all the people”

Fill in the blank.  You know the phrase that is on the tip of your tongue, but you just can’t remember it?  Use the asterisk wildcard.
a * saved is a * earned.

Search within domain.  You saw a great article on a site, but now you can’t find it. Use site: to search within the domain (no space after the colon).
cybercriminals site:cmitdenver.com

Limit your search results to a specific number or date range.  Are you looking for digital cameras between $200-$300?  Use two ellipses.  Also handy for finding articles within a date range as well.
cameras..$200-$300

Use AND or OR to search for either word, or both words.   Want  John Adams the composer, not John Adams the president?  Or both, but nothing else?
john adams AND composer
john adams president OR composer

Exclude.  Want jaguar the animal, not the car? Use the minus sign to exclude.
Jaguar –car

How about Godzilla the movie, not the wikipedia page?
Godzilla –site:wikipedia.org

Google Gravity Trick.  Searching shouldn’t be all work and no play.  First go the Google and in the settings (the cog wheel) select Never show Instant results and Save.

Now type “google gravity” (without quotes) and click I’m Feeling Lucky. Don’t just stop…keep searching, and more search results will fall from above.

Article courtesy of our IT friend in Southern California – OMNI IT Solutions.

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Do you have mountains of information stored on your server that you’ll never use, but feel like you should keep? You are not alone. Given expanding regulatory rules, some businesses save every bit of data they have, just to be safe.

data retention strategyYou may be thinking, “What’s the big deal in keeping everything?” While it is true that off-site data storage costs have gone down by about 25% every year, the fact is that keeping your data forever can create big management challenges and lead to retrieval headaches. Most often companies that save everything don’t do so because they think it’s the best way, but because they aren’t sure what needs to be saved.

Every organization needs to save data for its own purposes, such as transactions, accounting records and so on. Not only that, but industry regulations require companies to save certain kinds of content for a prescribed period.

So, what should you be doing?

Here are 4 data-retention strategies you must consider:

1.  Start with the storage analysis, not the storage technology or procedures. 

Know what data has to be kept and for how long. Many times requirements are dictated by industry or legal requirements.

2.  Segment user populations. 

Use categories such as executives, back-office employees, sales and people who deal with the company’s intellectual property and treat their data differently.

3. Be precise and consistent with data-retention policies.

4. Don’t confuse backup with archiving.

Since backup systems don’t generally have the granular control needed to save some types of information for a short time and others for longer, using them as archival systems can be costly and risky.

 

 

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