Feeds:
Posts
Comments

Yesterday was the Ides of March (March 15) and it came and went like every other day, like clockwork. Wouldn’t it be fantastic and comforting to know that your business technology was as predictable and running smoothly and not in danger of downtime or attack?

Over the past 11 years of writing this Ides article, I have often made the analogy to watching your (technology) systems and taking good care so no attack is made upon your business from within or outside. And, if someone were to initiate an attack, your technology’s health and management would be solid so as to shut down the attacker with minimal casualties to your business.

JuliusCaesar_redcloakEmperor Julius Caesar chose not to listen to the soothsayer nor did he ensure that he was protected or aligned by those whom he could truly trust. We all want to think the best of everyone and not be cynical about their loyalty and intentions. There have been times during our history of supporting clients when they don’t heed our warnings or consul and then we experience a “fire” that creates costly downtime and way too much stress on everyone.

We speak with our existing and prospective clients that the best and least stressful way to defend ourselves against costly downtime is to be prepared. This translates into ensuring that your business is managed  and monitored proactively which includes data backup and test restores coupled with solid documentation and contingency strategies. Those owners and those in management who minimize the validity of proactive IT support (internal, outsourced or a combination) are probably in denial and must not value productivity and protecting the assets of the business.

At CMIT Solutions of Denver, we leverage our engineers’ experience, technology training, and our nationwide support system within CMIT.

Beware the Ides of March

 

The email delivery system that I have used for sharing my monthly e-newsletters and group emails (professionally and personally) is Constant Contact. Undoubtedly you have received emails in your work inbox where at the bottom the sender is identified and the middleman (i.e. Constant Contact) is displayed.

How does your organization (for or not-for-profit) communicate with your clients, vendors, members, and constituencies?

Do you know what your Open, Click Through and even Undeliverable metrics are for the emails?

Has your non-profit taken advantage of the non-profit pricing from Constant Contact?

CTCT solution provider

Reach out to Debi at CMIT Denver to get your questions answered about Constant Contact. The email and survey functions are a big piece of the puzzle and there are more should you be curious. We can sign you up for an account and provide basic training on this wonderful tool.

It is no secret that CMIT Denver is a Microsoft-centric business. We use Microsoft and most of our clients have Microsoft as their dominant OS and productivity suite (e.g. Windows 7, Office 2013).

The Microsoft Windows landscape is scheduled to change again in mid to late 2015, when Windows 10 will be released. That may excite some early adopters who love to have the latest and greatest operating system on their computer. And many industry experts are thrilled that Windows 10, which is currently in its public beta testing period, was designed with business customers in mind — and is forecasted to be much more responsive to user needs.

Predicted perks include free upgrades for existing Windows customers, lifetime device support, and a tiered system of security updates and patches that will allow administrators to opt out of non-critical ones until compatibility with their enterprise environments can be ensured.

But let’s be honest: many of us in the business world are happy sticking with our tried and true versions of Windows 7 — or, for those of us who relished the move to a redesigned, touchscreen-friendly user interface, Windows 8/8.1. So in the name of not rushing into a new product offering when an old one still works fine, we’ve compiled our favorite 5 tips and tricks that can supercharge your everyday use of existing Windows versions.

Click here to learn the 5 Tips And Tricks. And, then hold tight and watch for emails later this year about Windows 10 which, so far, has received solid reviews.

A nameless, faceless online entity — or a trusted IT advisor backed by the power of a proven backup and disaster recovery solution?   At CMIT Solutions, we understand the critical nature of you business information. We feel the same way about ours, which is why we treat client data with the same care as our own. With our flagship CMIT Guardian solution, you’ll get:

  • Automatic data backups you don’t have to worry about
  • Data recovery protocols in case of manmade or natural disaster
  • Business continuity plans that can weather any storm
  • Elite encryption of data both in transit and at rest
  • A level of personal commitment unmatched in the IT industry

Over the last 19 years, our CMIT offices have helped clients recover from fires, floods, hurricanes, and earthquakes, hardware failure and human error — even 9/11. We know it’s not a matter of if your business will have to deal with the loss of data disaster but when.

CMIT_Promise_Protect

Many small businesses have huge problems when it comes to managing processes and sharing information. With every worker wearing multiple hats, it’s often difficult to keep track of who’s in charge of what, to say nothing of where all the information on a particular project is stored. So what do people do? They either have a short conversation by the water cooler, or they say, “Shoot me an email with the status update and your newest version of that contract.”

Capture-sharepoint2013

These approaches will get the job done – and for your average small business struggling to stay on top of a growing workload with limited staff and resources, just getting the job done is an accomplishment in itself. But if you want to get ahead by actively managing your work processes and sharing information efficiently, you’re probably going to need something like SharePoint.

What it is: In a nutshell, it’s the guts behind a good intranet. Think about your ideal company intranet. It would probably include:

  • Information sharing, so that common documents like time-off request forms or expense forms were all in one place;
  • Document management, so that you could all work off the same version of the employee manual instead of the sixteen revisions you have floating around the office;
  • Collaborative capabilities, so that people could discuss individual projects or business issues in an open forum;
  • Client access, so that clients could review contracts or other documents online instead of trading endless emails.

SharePoint gives you all of that in a single package. And it’s highly customizable to fit in with your company’s structure and work processes.

What it does: It centralizes all that information that’s been floating around in email, on hard drives, on various servers, and on paper so that everybody in your organization can find what they need in one place. It helps preserve institutional knowledge so that you’re not left in the lurch if a key employee leaves your organization. It can serve as the go-to bulletin board for company announcements. And it can foster lively discussions and the exchange of ideas.

What it won’t do: Like any collaborative tool, SharePoint thrives on participation and suffers when it’s ignored. In other words, it won’t work if you don’t use it. You have to actively post documents and participate in discussions. People may resist using SharePoint at first, preferring to just email documents or do whatever their old work habits dictate. But the more you can steer people toward it, the more they’ll use it, and the more value they’ll build into it. It’s a virtuous circle.

Sign me up: Not so fast. First you need to decide whether you’re going to go with a server-based, in-house SharePoint solution, or if you’re going to go with a hosted option. Both have their benefits and drawbacks. Talk with CMIT Solutions about which option is best for you – whichever one you choose, we can help you set up and customize SharePoint to fit your business.

CMIT Solutions of Denver has our own SharePoint consultant in Michelle Herring. She works with our Denver office as well as several CMIT Solutions offices across the country.

CMIT Stands By Our Promise

Ever try to do your job or grow your business without a computer or network? Not in this century. When it comes to using the technology that fuels your business, let’s be honest. You don’t really want to be the technology expert or care what’s under the hood, do you?

Good, because we do. All of us at CMIT Solutions of Denver live, eat and breathe bits and bytes.

  • If it beeps or blinks, we manage it.
  • If you can’t afford to lose it, we protect it.
  • If your employees are pulling out their hair because technology problems are interfering with their work, we solve your problem (not that we can do anything about the hair).

We defend your network. We protect your data. We partner with only the best companies, and we vet their products and services to assure that we deliver what you need. We use what we sell, too — we don’t recommend anything unless it works how you need it to work for your business.

CMIT Denver knows that you often need more solutions than you realize. So, we craft the infrastructure you need to make your business succeed.

Go forth and thrive — and let us handle the technology. We love it. Now you will too.

CMIT_Promise_Seal

Losing-your-Data-isnt-a-matter-of-if-but-when

Backup and Disaster Recovery Solutions – CMIT Guardian

Data is the most valuable asset your company owns.